Procurement

All State Fund procurement of capital equipment, goods, and services is performed through our Enterprise Procurement Department.

What We Do

The Enterprise Procurement Department at State Fund is solely responsible for all sourcing and contracting to support the operational needs and strategic objectives of State Fund. The Enterprise Procurement Manager and his/her delegated staff are solely authorized to act as State Fund’s agents in securing contracts and/or purchase orders to procure capital equipment, goods, and services for State Fund.

The Buying Process

Upon selection, your company information is input into our database. Our Category Specialists will contact you when the need arises to purchase your product(s) and/or service(s). We do not encourage unsolicited calls to any of State Fund’s offices. If you are contacted by an employee, please respond accordingly.

All purchasing is centralized at State Fund. No employee outside of the Enterprise Procurement Unit is recognized to act as an authorized agent of State Fund. All contracts, purchase orders for goods and services, and signatures must come from the Enterprise Procurement Unit, including signatures required for your contracts.

• RFI - Request for Information
• RFP - Request for Proposal
• Formal Bid
• Informal Quote

Contracts are awarded for best value based on a combined analysis of price, compatibility to State Fund’s requirements, quality, timely delivery and past performance. Awards are final, non-negotiable, and confidential. It is State Fund policy that we not reveal to a participant why they won or lost a proposal or bid.

After a selection of vendor has been made, we will extend a purchase order and/or contract.

Purchase Order or Contract numbers are required for all purchases. Invoices without purchase order numbers will be returned to the vendor.

Supplier Policy

When State Compensation Insurance Fund (State Fund) purchases goods and services

• we want to participate in a professional collaboration that creates long-term value for both parties
• we want to base our collaboration on confidentiality, trust and mutual interest

We expect our suppliers to

• Maintain confidentiality of information provided by State Fund
• Advise State Fund of products and process technology alternatives that may improve purchase value. 
• Conduct business ethically, without attempt to influence through gifts, entertainment, or favors that would create a conflict of interest. 

The State Fund is committed to maintain high ethical standards for the fair and equitable treatment of our suppliers, providing qualified suppliers with equal opportunities to grow their business through the competitive bid process. 

• Supplier Policies Schedule [PDF]

• Supplier Travel Expense Schedule [PDF]

How to Contact Us

Mailing Address:

State Compensation Insurance Fund
Enterprise Procurement Unit
P.O. Box 8192
Pleasanton, CA 94588
Attention: Vendor Services

Online Vendor Registration:

To register as a new supplier for State Fund, please click the link below OR type the following URL on the Internet address line:   

https://statefundca.supplier.ariba.com/ad/register/SSOActions?type=full

Facts About State Fund

• State Compensation Insurance Fund is not tax supported. As such, all goods purchased by State Fund are taxable at the prevailing rate.
• Contract negotiations with our suppliers are conducted in a manner to promote State Fund’s interests and the good will of the vendor.
• Acceptance by employees of gratuities, gifts, meals, or entertainment is prohibited even during the holiday seasons.
• Information received and given with our suppliers will be held in confidence.
• The Enterprise Procurement Unit is charged with the responsibility of complying with all laws, regulations and State Fund guidelines applicable to its activities.
• All contracts will be subject to the laws of the state of California.
• State Fund is an Equal Opportunity Employer.