California law requires employers to post Form 300A, the Annual Summary of Work-Related Injury and Illnesses summary for a three-month period between February 1 and April 30 2008. The summary must be displayed in a conspicuous location where notices to employees are customarily posted. A copy of the summary must also be made available to employees who move from worksite to worksite and employees who do not report to any fixed establishment on a regular basis. At the end of the three-month period, the summary should be taken down and kept on file for a period of 5 years following the year to which it pertains.
The information contained on the Form 300A is a summary of data taken from the basic Cal/OSHA Form 300 on which are logged the work-related injuries and illnesses for the previous year and must be certified by a company executive. During the year, employers are required by law to record information on the Form 300 about every work-related death, injury, or illness that involves loss of consciousness, restricted work activity or job transfer, days away from work, or medical treatment beyond first aid. They must also report significant work-related injuries and illnesses diagnosed by a physician or licensed health care professional.
At the end of the year, the total number of incidents in each category listed on the Form 300 must be transferred to the Form 300A. All establishments covered by the California Code of Regulation, Title 8 Section 14300 must complete and post Form 300A, even if no work-related injuries or illnesses occurred during the year.
The Cal/OSHA 300 series forms are written in plain language and are intended to simplify work-related injury and illness recordkeeping and enhance company safety and health programs. The resulting data collected by these forms will be used to track and compile statistics on work-related injuries, illnesses, and deaths so that employers and Cal/OSHA can develop a picture of the extent and severity of work-related incidents. They will also help Cal/OSHA identify the scope of employer assistance needs.
You can access the regulation - Chapter 7. Division of Labor Statistics and Research Subchapter 1. Occupational Injury or Illness Reports and Records Article 2. Employer Records of Occupational Injury or Illness - at the Department of Industrial Relations (DIR) Web site. For a brief guide to recordkeeping requirements and additional information and instructions, visit the Cal/OSHA Web site. For employers without Internet access, or to obtain additional information, contact your local Cal/OSHA Consultation office.
