Customer Support
888-STATEFUND (888-782-8338)
If you are on stipulated billing, you do not need to calculate payroll premium. You do need to complete a payroll report.
If your policy is not yet on a stipulated billing cycle, this is typically what you will see when we send you a payroll report.
[Top]
If your policy is on stipulated billing, you will still need to complete semi-annual payroll reports; however you will not have to calculate premium on those reports.
A split payroll report is sent when there is an Anniversary Rating Date on your policy that falls after the month and day that rates, rating plans and rating systems are initially applied to a policy. Your payroll will need to be annotated for each period specified.
[Top]
Total Hours = 40
Overtime Hours = 8
Rate of Pay = $16.00
Overtime Rate = $16.00 x 1 ½ = $24.00 per hour
40 regular hours worked x $16.00 per hour = $640.00
+ 8 overtime hours worked x $24.00 per hour = $192.00
Total Payroll (640.00 + $192.00) = $832.00 total payroll
For overtime work, premium is not paid on the portion that is in excess of the regular wage rate. For “time and a half” rates, as in this example, to easily figure out the overtime excess portion take the total overtime portion of $192.00 and divide by 3. This is the exempt amount. Deduct the exempt amount from the total payroll to obtain the amount for which premium will be charged.
Example: $192.00 ÷ 3 = $64.00 overtime excess
$832.00 total payroll minus $64.00 overtime excess = $768.00 on which premium is charge.
[Top]
Contact State Fund at (888) 782-8338. Please provide a complete employee job description and the classification can be added to the policy. Please do not report payroll in the new classification until it has been reviewed and endorsed to your policy.
[Top]
Officers and partners are covered for benefits unless specifically excluded by endorsement. When business partners, executive officers or directors are covered under the policy, coverage will be written at the governing or higher-rated classification applicable to the specific job duties of the supervised employees. Partners and corporate officers are subject to minimum/maximum wage limitations per the Workers’ Compensation Insurance Rating Bureau (WCIRB). Directors are subject to actual remuneration.
Report payroll for each covered officer or partner, subject to “minimum and maximum remuneration” per year, which is the lowest and highest payroll amount used to calculate premium for officer coverage. The California Workers’ Compensation Insurance Rating Bureau (WCIRB) establishes annual minimum and maximum amounts for insurance carriers to apply for covered officers. For policies initiating or renewing in 2019, the minimum is $52,000 and maximum is $133,900. This means that if an officer earned $40,000 for the 2019 policy year, the premium would be based on $52,000. Likewise, if an officer earns $140,000 for the 2019 policy year, the premium for that officer’s coverage would be based on $133,900. Premium is based on actual wages for earnings falling between the minimum and maximum amounts. Please note, for policies initiating or renewing in the 2020 policy year, the minimum is $54,600 and maximum is $139,100.
[Top]
You can call the Customer Service Center at (888) 782-8338 to request a new report. We can e-mail, fax, or mail you the new report. You can register for State Fund Online and enroll in the e-payroll and e-payment program to report your payroll and submit the payment online. However, you will not be able to print out a duplicate report.
[Top]
If you made a mistake filling it out online, call (888) 782-8338, by 1:00 p.m. on the same business day, and our Customer Service Center can make the correction. If you have a paper copy of the already-submitted report, you can make the corrections on the copy, re-sign, re-date, and write "Revised" on the report, before re-submitting with the changes. By re-signing, adding the new date and writing “Revised on the report, we can verify when the changes were made.
If you do not have a copy of the previously-submitted report, contact the Customer Service Center at (888) 782-8338. We can mail, fax, or email the report to you. Once you make all the corrections, re-sign, re-date, and write “Revised”, then fax the report to (800) 268-3635, or mail it to:
State Compensation Insurance Fund
P.O. Box 51092
Los Angeles, CA 90051-5392
[Top]
Yes, simply write “none” on each page, sign and date the report, then mail the report to notify us that you had no payroll. If you login to your policy in State Fund Online, you may report payroll and make a payment.
[Top]We recommend you keep a copy of your payroll reports and payroll records for at least seven years, as you would your tax records.
[Top]
There are three different ways to submit your payroll reports.
[Top]
Yes, to certify that each page of your report is accurate; all pages need to be signed, dated, and submitted, even if you report no payroll.
[Top]
To avoid cancellation of your policy, do one of the following:
You can easily check your policy by logging in at statefundca.com to verify your payroll report and payment were received. You may also register for e-payroll and e-payment, which allows you to report your payroll online and pay your premium directly from your bank account. For more information on State Fund Online benefits, or to register, visit State Fund Online: Information and Services for Your Business or call (888) 782-8338.
[Top]
Note: State Compensation Insurance Fund is not a branch of the State of California.
